FURTHER INFO.

Upthorpe Wood are members of WVSG and ABWB

What is Dry Hire?

The venue is hired out as a blank canvas.  Allowing you to choose your own suppliers, furniture etc and to set up  and decorate to your own style.  We also ask that you leave the venue in the same condition as hired.  We have a strict 'Leave No Trace' policy, which includes clearing the site of all decoration, rubbish, food items, bottles etc.

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How is the venue hire fee calculated?

Our blog, which can be found on the Notes page of the website, explains how we calculate our fees.  The hire fee includes much more than the venue use on your wedding day alone, in fact the wedding day is only a very small part of the venue fee. In order to run as a sustainable business the fee includes all aspects of our running costs/admin/licences/maintenance/meetings/emails/telephone calls/professional planning advice  etc.

What are your maximum guest numbers?

110 is our maximum guest number, this includes children/babies.  With car parking limited we would ask all guests to car share or use a minibus where possible.

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Apart from the venue hire, what else will we need to hire for our wedding?

You will need to book either a Registrar or celebrant (if choosing a celebrant, we have our own in-house celebrant which we ask you to use)   If having a seated wedding feast, tables and chairs will need to be hired.  Other things to be considered are Caterers, entertainment and decor.  

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Will you reduce the hire rate if we only have a small number of guests?

Regardless of smaller guest numbers our venue hire remains the same for  15-110 guests.  If you are planning a small intimate wedding for up to 20 maximum, with up to 8 hours venue hire  (this must include your setting up and clean up time) then we can give you a bespoke price for a Sunday afternoon/evening wedding.

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Do you have an On The Day Co-Ordinator or Wedding Planner included in the hire rate?

No, although should you wish to include this in your package we do have an in-house Co-Ordinator, who we request you use.  We can recommend Wedding Planners but our staff don't deal with this role.

Do you hold a wedding licence?

Yes we do, After passing all the rigorous checks with the appropriate authorities, we became a Licenced venue last Spring. We are licenced for up to 110 people.  Our Barn and Woodland Den are both licenced.  Our local Registrars Office is based in Bury St Edmunds.  Our couples must contact the office directly.

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Do you have an In-House Celebrant should we wish to have a blessing rather than a legal wedding?

Yes we do, Allan is our celebrant at Upthorpe Wood.

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Can we bring in our own alcohol?

From 2021 onwards, we have our own bar at the woods, however you may still bring in a limited amount for your welcome drinks and table wine with no corkage charge. 

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Can we hire the venue for additional hours?

Additional hours are possible for Friday or Sunday.  Maybe you'd like to extend your hours on Sunday and have all guests back for brunch?  Additional Hours are charged at an hourly rate.

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Do staff help set up and clear down?

We leave that to you, friends/family.  Stylists can be organised to help set up and style your day.  We can offer a Clean Up Service if required.

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Can we have an After Party?

If you're looking for a mad all nighter, I'm afraid we aren't the venue for you.  We ask for all amplified music to stop at 11pm.  Our camping numbers are limited to 10 max.

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Are we allowed to hire bands to play in the woodland?

Unfortunately not, due to our close neighbours.  No amplified music is allowed outside the barn, although we love acoustic!  We would prefer you to choose our recommended DJ.  After 7pm all music must be located inside the barn.  

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Can we bring in our own food?

It's your wedding day and we'd prefer you to sit back and be catered for by a professional caterer.    

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Is the woodland wheelchair accessible?

Yes, there is access through the reception areas and barns, however some areas in the woodland may prove more difficult to access.

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Do suppliers need to provide their own equipment?

Yes they do, this includes staff.  Caterers and other suppliers, will need to bring in their own generators, if required, as well as refrigeration units, gazebos and lighting.  Suppliers have access to the venue during your hire period hours.  

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Is there plenty of accommodation available in the area?

Yes there is, within 3 miles you'll find many Air bnbs, hotels and cottages for hire.  Our nearest large town is Bury St Edmunds (9 miles away)  which has plenty of hotels etc.

Ask for recommendations.

Children must be supervised at all times.

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We open for weddings between May- September each year and only host weddings at weekends.

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We only allow pets by prior arrangement.

We have car parking for up to 30 but caterers and glamping may lower this number.

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Receipt of a Non Refundable deposit (£1,500) will confirm your preferred exclusive weekend hire/booking.

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Prices are non-negotiable.